Bylaws of the
Crow River Amateur Radio Club
Adopted November 10th, 2006
The name of the organization shall be "Crow River Amateur Radio Club, Inc." and will hereinafter be referred to in this document as "the CRARC" or "the Club."
Article II—Principal Office
The principal office of the CRARC shall be located at 985 Jorgenson ST SE, City of Hutchinson, County of McLeod, State of Minnesota.
The mission of the CRARC is to:
• Help promote and perpetuate amateur radio and the Club by means of community service such as support of emergency communications and other activities that contribute to public interest, convenience, welfare, and safety.
• Foster fellowship, camaraderie, and the exchange of technical knowledge among its members through Club meetings, social activities, and other means.
• Help members grow in skill and enjoyment of amateur radio through mentoring and training programs.
• Recruit new people to amateur radio and the Club.
• Advance the science of radio through experimentation, education, and mentoring.
Section I—Membership Qualifications
Anyone with an interest in amateur radio, whether a licensed amateur radio operator or not, may join the CRARC and thereby become a member in good standing simply by paying the annual membership dues to the Club treasurer directly or through any club member. The word "member" used hereinafter means member in good standing.
Section II—Membership Rights
Members in good standing may participate in Club and committee meetings, vote on Club matters, hold Club offices, attend Club training programs, and otherwise participate in all Club activities.
Non-dues-paying people in a member's family may participate in Club social activities but may not otherwise participate in Club matters except as invited by the Club president or authorized by an affirmative simple majority vote at a Club meeting.
Except for dues, the Club may not make financial, performance or other assessments against any member.
Section IV—Termination of Membership
Membership is automatically terminated if it is requested by the member or if a member fails to pay dues.
Membership may also be terminated by an affirmative vote of a simple majority of all members (not just a simple majority of all members voting) at a regular or special meeting if a member engages in behavior inimical to the well-being of the club or amateur radio as a whole. A terminated membership may be reinstated only by an affirmative vote of a simple majority of all members (not just a simple majority of all members voting) at a regular or special meeting.
Club meetings will be held monthly at locations and times established by the Club's Executive Committee. The purpose of the meetings is to conduct club business and any other activities the Club desires.
Members shall be informed of the location, date, and time of all Club meetings except the Annual Meeting via e-mail, postal mail, or on the weekly net at least 10 days prior to the meeting.
Club members shall be informed of the location, date, and time of the Annual Meeting via e-mail or postal mail at least 25 days prior to the meeting.
Section II—Presiding Officer
The presiding officer of a meeting shall normally be the president but, under the circumstances described in Article VI, may be the vice president, secretary/treasurer or a president pro tem.
A quorum to do business shall consist of 15 percent of all members.
Paragraph 2—Presiding Officer
The presiding officer of a meeting shall vote on non-election issues only in the event of a tie, in which case he or she will cast the deciding vote. The presiding officer may, however, vote in elections.
Voting may be by secret ballot, a show of hands, or by voice at the discretion of the presiding officer. No absentee or proxy voting will be permitted.
Paragraph 4—Votes on Ordinary Measures
An affirmative vote of at least a simple majority of all members voting is required to pass all measures other than Special measures, which are listed in paragraph 5.
Paragraph 5—Votes on Special Measures
An affirmative vote of at least a simple majority of all members (not just a simple majority of all members voting) is required to enact, repeal or amend a by-law; amend the Articles of Incorporation; or dissolve the organization.
Paragraph 6—Parliamentary Procedure
All meetings of the CRARC and its committees shall be conducted in accordance with Roberts Rules of Order.
The officers of the CRARC shall consist of a President, Vice President, and Secretary/Treasurer, which shall collectively constitute the Executive Committee.
The president is empowered to conduct and manage the affairs and business of the CRARC and represent the Club to outside interests and organizations.
When possible, the president shall preside at all regular and special meetings of the Club and all meetings of the Executive Committee.
The president may appoint members and the chairpersons of committees and may be a voting member of any committee. The president will maintain an up-to-date roster of the members of all Club committees.
The president shall maintain a list of all Club assets and their locations,.
Paragraph 2—Vice President
On a short-term basis, the vice president shall assume the duties of the president at the president's request or if the president is temporarily absent or unable to act.
Should the office of president become permanently vacant for any reason, the vice president will automatically become president and complete the unexpired term of the former president.
The vice president will be Club auditor and shall report the status of the Club's accounts and assets at a regular or special meeting at least once annually as directed by the president.
The vice president shall have such other duties as may be delegated by the president.
Should the office of vice president become permanently vacant for any reason, the president may appoint a temporary replacement. If no more than six months remain of the original vice president's term, the appointed vice president will remain in office until the end of that term.
If more than six months of the original vice president's term remains, the president may appoint a temporary vice president but a new vice president must be elected within two months of the vacancy in accordance with the rules for electing officers.
The secretary/treasurer is the chief financial officer of the CRARC and shall receive all monies that accrue to the club. The secretary/treasurer shall keep all Club funds in a commercial bank approved by the membership.
Except as provided otherwise elsewhere in these articles, only the secretary/treasurer shall disburse Club funds.
The secretary/treasurer shall maintain a full and complete record of the proceedings of Club meetings and the executive committee, including lists of attendees.
The secretary/treasurer shall be responsible for promulgating all internal and external Club-related notices, schedules, and other communications as directed by the Club president.
The secretary/treasurer may delegate any of the above responsibilities to others but is responsible for their timely and proper execution.
On a short-term basis, the secretary/treasurer shall assume the duties of the president if both the president and vice president are temporarily absent or unable to act.
Should the offices of both the president and vice president become permanently vacant for any reason, the secretary/treasurer will automatically become president. If no more than six months remain of the original president's term, the secretary/treasurer will remain in office as president until the end of the previous president's term. If more than six months of the original president's term remains, a new president and vice president must be elected within two months of the joint vacancy in accordance with the rules for electing officers.
Paragraph 4—Permanent or Temporary Absence of All Officers
Should the president, vice president and secretary/treasurer all be absent temporarily, members shall elect a president pro tem, who shall preside over the meeting.
Should the offices of the president, vice president and secretary/treasurer all be vacant permanently, the members shall at the next meeting elect a president pro-tem and shall, within two months of the vacancy, elect a new president, vice president, and secretary/treasurer in accordance with the rules for electing officers.
Section II —Officer Expenditures
Any officer can commit or spend up to $50.00 of Club funds per month for the benefit of the Club without prior membership authorization.
Section III —Compensation
No part of the net earnings of the club shall inure to the benefit of or be distributed to its members, officers, or other private persons, except that the club shall be authorized to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article III and in accordance with Article VI Section II.
Section I—Regular Elections
Officers will be elected at the Club's Annual Meeting, which shall take place in January.
Club members will be notified of the office(s) to be filled and the election location, date, and time by e-mail or regular mail at least 25 days prior to the election.
Nominations for office will be accepted by e-mail or regular mail within 25 days prior to the election and in person at the election meeting. Nominations by e-mail or regular mail will be valid even if the nominator does not attend the election meeting. Only members in good standing may be nominated and elected.
Elections will be held by means of secret ballot. All ballots must be cast at the meeting. No absentee or proxy voting will be permitted.
The winning nominee for each office will be the one receiving the largest number of votes for that office.
If there is only one candidate for a position, that candidate may be elected by acclamation.
Officers will take office immediately upon being elected. The president will be elected first, the vice president second, the secretary/treasurer third.
The term length for all officers will be two years. Officers must remain members in good standing throughout the term of their office.
Any member may request a vote on impeachment of any officer by moving for impeachment at a regular or special club meeting. A parliamentary second and an affirmative vote of a simple majority of all members (not just a simple majority of the members voting) is required to impeach an officer.
Club members must be notified of the date and location of an impeachment vote by e-mail or regular mail at least 25 days prior to the vote.
All impeachment votes must be cast at the meeting. No absentee or proxy voting will be permitted.
Section I—Committee Formation
Committees are established by the Club president, who defines a committee's purpose, scope of activity, and duration and appoints the committee's membership and chairperson. All committee members serve at the pleasure of the Club president.
The Club president is automatically a voting member of all Club committees in which he or she chooses to participate.
Section II—Committee Chairperson Responsibilities
The chairperson of each committee will organize and give direction to the committee membership and will keep the Club informed on the activities and progress of that committee.
No substantial part of the activities of the club shall be the carrying on of propaganda or otherwise attempting to influence legislation, and the club shall not participate in or intervene in (including the publishing or distribution of statements) any political campaign on behalf or in opposition to any candidate for political office.
In the event of the dissolution of the Club, all assets and/or the proceeds from the sale of such assets will be donated to the Courage Handiham System, a registered 501c3 charity based in the state of Minnesota.
These bylaws are adopted as and for the bylaws of the Crow River Amateur Radio Club, a Minnesota nonprofit corporation, at the regular meeting held 10 November 2006.
President – Paul Holm, KCØHST
Vice President – Greg Urban, KGØU
Secretary/Treasurer – Dave Fischer, KBØWJP