Bylaws of the
Crow River Amateur Radio Club
Adopted October 13th, 2006
Article I—Name
The name of the organization
shall be "Crow River Amateur Radio Club, Inc." and will hereinafter
be referred to in this document as "the CRARC" or "the
Club."
Article II—Principal Office
The principal office of the
CRARC shall be located at 985 Jorgenson ST SE, City of Hutchinson, County of
McLeod, State of Minnesota.
Article III—Mission
The mission of the CRARC is
to:
• Help promote
and perpetuate amateur radio and the Club by means of community service such as
support of emergency communications and other activities that contribute to
public interest, convenience, welfare, and safety.
• Foster
fellowship, camaraderie, and the exchange of technical knowledge among its
members through Club meetings, social activities, and other means.
• Help members
grow in skill and enjoyment of amateur radio through mentoring and training
programs.
• Recruit new
people to amateur radio and the Club.
• Advance the
science of radio through experimentation, education, and mentoring.
Article IV—Membership
Section
I—Membership Qualifications
Anyone with an interest in
amateur radio, whether a licensed amateur radio operator or not, may join the
CRARC and thereby become a member in good standing simply by paying the annual
membership dues to the Club treasurer directly or through any club member. The word "member" used hereinafter
means member in good standing.
Section
II—Membership Rights
Members in good standing may
participate in Club and committee meetings, vote on Club matters, hold Club
offices, attend Club training programs, and otherwise participate in all Club
activities.
Non-dues-paying people in a
member's family may participate in Club social activities but may not otherwise
participate in Club matters except as invited by the Club president or
authorized by an affirmative simple majority vote at a Club meeting.
Section
III—Assessment
Except for dues, the Club may
not make financial, performance or other assessments against any member.
Section
IV—Termination of Membership
Membership is automatically
terminated if it is requested by the member or if a member fails to pay dues.
Membership may also be
terminated by an affirmative vote of a simple majority of all members (not just
a simple majority of all members voting) at a regular or special meeting if a
member engages in behavior inimical to the well-being of the club or amateur
radio as a whole. A terminated
membership may be reinstated only by an affirmative vote of a simple majority
of all members (not just a simple
majority of all members voting) at a regular or special meeting.
Article V—Meetings
Section
I—Description
Club meetings will be held
monthly at locations and times established by the Club's Executive Committee. The purpose of the meetings is to conduct
club business and any other activities the Club desires.
Members shall be informed of
the location, date, and time of all Club meetings except the Annual Meeting via
e-mail, postal mail, or on the weekly net at least 10 days prior to the
meeting.
Club members shall be
informed of the location, date, and time of the Annual Meeting via e-mail or
postal mail at least 25 days prior to the meeting.
Section
II—Presiding Officer
The presiding officer of a
meeting shall normally be the president but, under the circumstances described
in Article VI, may be the vice president, secretary/treasurer or a president
pro tem.
Section
III—Voting
Paragraph
1—Quorum
A quorum to do business shall
consist of 15 percent of all members.
Paragraph
2—Presiding Officer
The presiding officer of a
meeting shall vote on non-election issues only in the event of a tie, in which
case he or she will cast the deciding vote.
The presiding officer may, however, vote in elections.
Paragraph
3—Voting
Voting may be by secret
ballot, a show of hands, or by voice at the discretion of the presiding
officer. No absentee or proxy voting
will be permitted.
Paragraph
4—Votes on Ordinary Measures
An affirmative vote of at
least a simple majority of all members voting is required to pass all measures
other than Special measures, which are listed in paragraph 5.
Paragraph
5—Votes on Special Measures
An affirmative vote of at
least a simple majority of all members (not just a simple majority of all members
voting) is required to enact, repeal or amend a by-law; amend the Articles of
Incorporation; or dissolve the organization.
Paragraph
6—Parliamentary Procedure
All meetings of the CRARC and
its committees shall be conducted in accordance with Roberts Rules of Order.
Article VI—Officers
Section
I—Titles
The officers of the CRARC
shall consist of a President, Vice President, and Secretary/Treasurer, which
shall collectively constitute the Executive Committee.
Section
II—Responsibilities
Paragraph
1—President
The president is empowered to
conduct and manage the affairs and business of the CRARC and represent the Club
to outside interests and organizations.
When possible, the president
shall preside at all regular and special meetings of the Club and all meetings
of the Executive Committee.
The president may appoint
members and the chairpersons of committees and may be a voting member of any
committee. The president will maintain
an up-to-date roster of the members of all Club committees.
The president shall maintain
a list of all Club assets and their locations,.
Paragraph
2—Vice President
On a short-term basis, the
vice president shall assume the duties of the president at the president's
request or if the president is temporarily absent or unable to act.
Should the office of
president become permanently vacant for any reason, the vice president will
automatically become president and complete the unexpired term of the former
president.
The vice president will be
Club auditor and shall report the status of the Club's accounts and assets at a
regular or special meeting at least once annually as directed by the president.
The vice president shall have
such other duties as may be delegated by the president.
Should the office of vice
president become permanently vacant for any reason, the president may appoint a
temporary replacement. If no more than
six months remain of the original vice president's term, the appointed vice
president will remain in office until the end of that term.
If more than six months of
the original vice president's term remains, the president may appoint a
temporary vice president but a new vice president must be elected within two
months of the vacancy in accordance with the rules for electing officers.
Paragraph
3—Secretary/Treasurer
The secretary/treasurer is
the chief financial officer of the CRARC and shall receive all monies that
accrue to the club. The
secretary/treasurer shall keep all Club funds in a commercial bank approved by
the membership.
Except as provided otherwise
elsewhere in these articles, only the secretary/treasurer shall disburse Club
funds.
The secretary/treasurer shall
maintain a full and complete record of the proceedings of Club meetings and the
executive committee, including lists of attendees.
The secretary/treasurer shall
be responsible for promulgating all internal and external Club-related notices,
schedules, and other communications as directed by the Club president.
The secretary/treasurer may
delegate any of the above responsibilities to others but is responsible for
their timely and proper execution.
On a short-term basis, the
secretary/treasurer shall assume the duties of the president if both the
president and vice president are temporarily absent or unable to act.
Should the offices of both
the president and vice president become permanently vacant for any reason, the
secretary/treasurer will automatically become president. If no more than six months remain of the
original president's term, the secretary/treasurer will remain in office as
president until the end of the previous president's term. If more than six months of the original
president's term remains, a new president and vice president must be elected
within two months of the joint vacancy in accordance with the rules for electing
officers.
Paragraph
4—Permanent or Temporary Absence of All Officers
Should the president, vice
president and secretary/treasurer all be absent temporarily, members shall
elect a president pro tem, who shall preside over the meeting.
Should the offices of the
president, vice president and secretary/treasurer all be vacant permanently,
the members shall at the next meeting elect a president pro-tem and shall,
within two months of the vacancy, elect a new president, vice president, and
secretary/treasurer in accordance with the rules for electing officers.
Section
II —Officer Expenditures
Any officer can commit or
spend up to $50.00 of Club funds per month for the benefit of the Club without
prior membership authorization.
Section
III —Compensation
No part of the net earnings
of the club shall inure to the benefit of or be distributed to its members,
officers, or other private persons, except that the club shall be authorized to
pay reasonable compensation for services rendered and to make payments and
distributions in furtherance of the purposes set forth in Article III and in
accordance with Article VI Section II.
Article VII—Elections
Section
I—Regular Elections
Officers will be elected at
the Club's Annual Meeting, which shall take place in January.
Club members will be notified
of the office(s) to be filled and the election location, date, and time by
e-mail or regular mail at least 25 days prior to the election.
Nominations for office will
be accepted by e-mail or regular mail within 25 days prior to the election and
in person at the election meeting.
Nominations by e-mail or regular mail will be valid even if the
nominator does not attend the election meeting. Only members in good standing may be nominated and elected.
Elections will be held by
means of secret ballot. All ballots
must be cast at the meeting. No absentee or proxy voting will be permitted.
The winning nominee for each
office will be the one receiving the largest number of votes for that office.
If there is only one
candidate for a position, that candidate may be elected by acclamation.
Officers will take office
immediately upon being elected. The
president will be elected first, the vice president second, the
secretary/treasurer third.
The term length for all officers
will be two years. Officers must remain
members in good standing throughout the term of their office.
Section
II—Impeachment
Any member may request a vote
on impeachment of any officer by moving for impeachment at a regular or special
club meeting. A parliamentary second
and an affirmative vote of a simple majority of all members (not just a simple
majority of the members voting) is required to impeach an officer.
Club members must be notified
of the date and location of an impeachment vote by e-mail or regular mail at
least 25 days prior to the vote.
All impeachment votes must be
cast at the meeting. No absentee or proxy voting will be permitted.
Article VIII—Committees
Section
I—Committee Formation
Committees are established by
the Club president, who defines a committee's purpose, scope of activity, and
duration and appoints the committee's membership and chairperson. All committee members serve at the pleasure
of the Club president.
The Club president is
automatically a voting member of all Club committees in which he or she chooses
to participate.
Section
II—Committee Chairperson Responsibilities
The chairperson of each
committee will organize and give direction to the committee membership and will
keep the Club informed on the activities and progress of that committee.
No substantial part of the
activities of the club shall be the carrying on of propaganda or otherwise
attempting to influence legislation, and the club shall not participate in or
intervene in (including the publishing or distribution of statements) any
political campaign on behalf or in opposition to any candidate for political
office.
These bylaws are adopted as
and for the bylaws of the Crow River Amateur Radio Club, a Minnesota nonprofit
corporation, at the regular meeting held 13 October 2006.
President – Paul Holm, KCØHST
Vice President – Greg Urban,
KGØU
Secretary/Treasurer – Dave
Fischer, KBØWJP